Rebate Department

Provisioning Process Flow

1. Sell-In Provisioning

This process is for rebates earned based on products bought from the OEM (Original Equipment Manufacturer), as targeted.

1. Confirm the Credit Note: Verify the credit note has been received on the Statement of Account (SOA).
2. Rebate Personnel Instruction: Rebate personnel must provide the following details to Finance:
   • Account to Debit: OEM account
   • Account to Credit: The respective Business Unit (BU)
   • Amount
   • Description: For proper tracking.
3. Finance Posting: A Finance team member will post the transaction accordingly.

1. Sell-Out Provisioning

This process is for a support provided by the OEM to aid the sell-out of slow-moving SKUs.

1. Obtain Approval: Secure approval from the Business Unit (BU) Head or the OPG Document, as applicable.
2. Confirm Documentation: Verify the OPG document or approval before proceeding.
3. Rebate Personnel Instruction: Rebate personnel must provide the following details to Finance:
   • Account to Debit: OEM account
   • Account to Credit: The respective Business Unit (BU)
   • Amount
   • Credit Days
   • Exchange Rate
   • Description: For proper tracking.
4. Finance Posting: A Finance team member will post the transaction accordingly.
   • Note: The OEM is debited, and the BU is credited.

1. Marketing Development Fund (MDF) Provisioning

This is for funds provided by the OEM for marketing purposes.

1. Obtain Management Approval: Secure approval from Management (typically the CMD).
2. Confirm Approval: Verify the approval before proceeding.
3. Rebate Personnel Instruction: Rebate personnel must provide the following details to Finance:
   • Account to Debit: OEM Customer account
   • Account to Credit: Other Income MDF
   • Amount
   • Credit Days
   • Exchange Rate
   • Description: For proper tracking.
4. Finance Posting: A Finance team member will post the transaction accordingly.
   • Note: The OEM is debited, and the “Other Income MDF” account is credited.